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Controller

Company Name:
Express Employment Professionals
JOB SUMMARY

Plans, organizes, directs, and controls the accounting and internal control function of the company. Maintains accounting systems that ensure the proper accounting and recording of company resources. Provides financial statements, analyses, and other key management reports.

ESSENTIAL FUNCTIONS:

Responsible for overseeing the general accounting function including preparation and review of monthly and annual financial statements, annual tax returns, statistical reports and questionnaires, ensures maintenance and integrity of accounting systems, and reviews and analyzes monthly operational results to identify and evaluate problem areas, and conducts other special reviews which may arise.

Coordinates and administers an adequate plan for the control of operations. Such a plan provides profit planning, revenue forecasts, expense budgets, accounts receivable guidelines, cost standards and saving opportunities, and capital investing, together with the necessary controls and procedures to effectuate the plan.

Compares actual performance with operating plans and standards. Provides reports and interprets the results of operations to all levels of management. This includes the formulation of accounting policies, the preparation of financial statements and operating data, the preparation of detailed job cost reports and analyses, the coordination of systems and procedures, and other special reports as required.

Forecasts short and long-range cash requirements and obligations, as a basis for maintaining adequate funds.

Assures protection for the assets of the company through internal control and internal auditing procedures, and ensuring proper insurance coverage.

Negotiates the professional liability and general insurance packages of the firm

Monitors credit applications. Approves terms above a predetermined dollar amount.

Assists management in establishing and maintaining service pricing policies.

Provides other company departments with related information required by them to carry out their assigned responsibilities.

Establishes and implements a sound operational and organizational plan in direct support of the business plan.

Keeps management informed of each department's and each division's performance and provides advice on all financial matters.

Executes cash disbursements for payment of corporate and divisional expenditures in accordance with disbursement policies.

Maintains accounting records for fixed assets.

Supervises and/or prepares reconciliation of all general ledger accounts.

Supervises and/or prepares all reporting for taxing and governmental agencies.

Maintains and reports on workers' compensation data and issues.

Functions as liaison with all commercial insurance and 401K vendors.

Maintains corporate contracts files.

Corporate officer acting as liaison with governmental agencies.

Recommends, designs, and implements any necessary departmental controls.

Develops and presents to management, matters requiring their decision.

Develops programs, policies, procedures and controls regarding employment.

Serves as an authoritative information source to internal and external inquiries on the firm and human resource office policies and procedures.

Assumes other activities and responsibilities as required.

MANAGEMENT RESPONSIBILITIES:

Supervises and assists Accountant with all general ledger, reconciliation, reporting and analysis responsibilities.

Oversees accounts payable duties such as verifying all invoices for payment, ensuring expenditures are charged to appropriate projects and accounts.

Oversees accounts receivable duties such as verifying revenue, revenue accruals, subconsultant accruals and job performance

Develops and recommends budgets. Authorizes expenditures in accordance with budget. Approves budget and expenses of subordinates.

Develops short- and long-range operating objectives, organizational structure, and staffing requirements.

Assures that the duties, responsibilities, and authority of each job are clearly defined, effective, and communicated to incumbents.

Assures that management training and development needs are identified and programs initiated.

Assures that qualified personnel are selected and that orientation and on-the-job training programs are conducted and effective.

Develops an adequate plan for backup and succession of management and other key personnel.

Monitors the performance of direct subordinates. Provides prompt and objective coaching and counseling. Reviews those employees and approves performance appraisals for those individuals. Ensures that an objective-based performance appraisal system is administered effectively.

Assures that a positive employee relations position is maintained. Ensures that the company's management principles, policies and programs are consistently practiced. Approves effective personnel action initiated by direct reports.

Assures that effective communications are maintained within areas of responsibility. Where appropriate, informs employees as to plans and progress. Conducts employee discussion sessions at regular and frequent intervals.

Assures that the necessary coordination within the area of responsibility is taking place, and that coordination of the assigned area with those of other company or corporate units is taking place. Resolves problems involving coordination.

Consults with all segments of management responsible for policy or action. Makes recommendations for improving the effectiveness of policy or practices.

Acts within scope of authority and consistent with company and corporate objectives, guidelines, policies, and practices.

Ensures optimum performance of the function. Recommends and implements techniques to improve productivity, increase efficiencies, cut costs, take advantage of opportunities, and maintain state-of-the-art practices.

Keeps abreast of current trends and practices in field of expertise. Assumes other special activities and responsibilities from time to time as directed.

EDUCATION:

B.S. degree in Accounting or Finance.

EXPERIENCE AND BACKGROUND:

Affiliations with successful
engineering
or service companies.

A minimum of eight (8) years' experience ideally gained through increasingly responsible management positions within Finance.

A minimum of two (2) years' recent experience as a Controller with responsibility for accounts, budgeting, cost accounting, credit and collections, and finance.

Working knowledge of manual and automated accounting systems, well-developed financial analysis capabilities, and demonstrated ability to manage microcomputer operations and applications.

Sound administrative skills. Well-developed management skills.

Proven ability to recruit, train, and motivate personnel in order to balance staffing strength with profitability and growth.

PERSONAL CHARACTERISTICS:

High energy level, comfortable performing multifaceted projects in conjunction with normal activities.

Strong analytical and reasoning abilities.

Superior numeric skills.

Well organized.

Participative management style - advocates team concept.

Well-developed interpersonal skills. Ability to get along well with diverse personalities - tactful, mature, and flexible.

Ability to establish credibility and be decisive -- but able to recognize and support the organization's preferences and priorities.

Excellent communication skills, written and verbal.

Results- and profit-oriented with the ability to balance other business considerations.

ORGANIZATIONAL RELATIONSHIPS:

Accountable to the Principals for all phases of his or her activities.

Positions accountable to the Controller for all phases of their activities:

Accounts Receivable and Office Manager
Payables and Payroll Manager

Advises, consults, and coordinates with:

Principals -- Budgets, corporate matters including taxes, payables, financial reporting, insurance, capital expenditures, special projects.

MIS Director -- accounting requirements, operations, microcomputers, budgets.

Divisional -- interdivisional pricing, product cost, estimates, audit requirements, financials, divisional finance policies.

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