Administrative Assistant 5
3.
4 Baton Rouge, LA Baton Rouge, LA $2,978 - $5,843 a month $2,978 - $5,843 a month 16 hours ago 16 hours ago 16 hours ago Supplemental Information The Louisiana Department of Revenue (LDR) is responsible for fairly and efficiently collecting state tax revenues to fund public services, to regulate charitable gaming and the sale of alcoholic beverage and tobacco, and to support state agencies in the collection of overdue debts.
Collectively, each program, unit, division and group work together to provide the core services to taxpayers of the State of Louisiana and stakeholders of the agency.
LDR is comprised of the following groups:
Tax Collection, Charitable Gaming, Alcohol and Tobacco Control (ATC), Debt Recovery and Louisiana Tax Free Shopping Commission.
The Criminal Investigations Division (CID) is LDR'S primary criminal tax enforcement unit.
Its function is to review alleged violations of the tax laws, to investigate those violations, and to recommend criminal prosecutions as warranted.
CID also investigates alleged criminal violations and serious misconduct by LDR employees.
In carrying out its role to identify willful noncompliance with the state's tax laws, CID relies on referrals from other divisions, as well as information from other governmental agencies and the public.
CID is also responsible for detecting and preventing fraudulent activity within the state's integrated software for return and payment processing.
ABOUT THIS POSITION:
The Administrative Assistant will serve as Secretary/Confidential Assistant to the Director of Criminal Investigations and will assist Division Director in compiling and preparing monthly, quarterly and annual reports on production, performance indicators, equipment needs, budget requests, personnel needs, forms and other miscellaneous projects and programs.
Duties include, but are not limited to:
Provide administrative and support functions for the Criminal Investigations Division, including but not limited to the following:
Maintain and update personnel records; perform all payroll duties including file maintenance, record retention leave reconciliation charge backs, and prepares payroll system report.
Maintain adequate inventory of all office supplies and forms; prepare,/route supply and form requisitions; complete purchase requisitions for approval of director and forward to proper Official for signature, maintain property control inventory routing necessary forms for transfer and/or surplus of property in compliance with policy and procedures.
Serve as liaison to other divisions within the department and to the public.
Answer and screen incoming CID telephone calls providing assistance and/or routing to appropriate division or department personnel.
Answer CID telephone calls and provide information to taxpayers regarding the status of their tax account.
Receives, open, sort and distribute mail to the appropriate personnel or division and make copies and scan division correspondence into DELTA for review.
Set up interviews for new positions.
Schedule appointments and meetings.
Assist with making travel arrangements for Division Director and other division members.
Proofread travel expense reports.
Maintain inventory of CID badges (shield).
Maintain appropriate confidentiality of all division information.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:
The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively:
The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability:
The ability to accept ownership for your actions, behaviors, performance, and decisions.
How to Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Please click on the below links to learn more about this position.
Administrative Assistant 5 Note regarding the advertised pay range:
The maximum amount listed is the maximum salary a person can make while in this title and NOT the maximum amount we are allowed to pay a new hire.
To view other vacancies at the Louisiana Department of Revenue, please click here.
Applications will be rejected if the applicant fails to meet the minimum qualifications, submits an incomplete application or fails to apply by the closing date of the announcement.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment.
The selected candidate will be required to submit original documentation upon hire.
To apply for this vacancy, click on the Apply link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.
Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.
Applications may be rejected if incomplete.
For further information about this vacancy contact:
Jennifer Duncan Louisiana Department of Revenue Human Resources Division P.
O.
Box 66378 Baton Rouge, LA 70896 email protected The Louisiana Department of Revenue is an Equal Opportunity Employer.
Louisiana is a State as A Model Employer for People with Disabilities.
VACANCY INFORMATION:
This posting may be used to fill vacancies in other divisions available within the Louisiana Department of Revenue within 90 days of the closing date.
This position may be filled as a:
Probational Appointment Job Appointment Promotion (open to all statewide classified and agency wide permanent status employees) Detail to Special Duty Current permanent status classified state employees may be required to accept a Probational appointment if selected.
If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.
This position will be domiciled in East Baton Rouge Parish.
Applicants must select this parish on their application to indicate that they are available to work in the parish of this vacancy.
A Tax and Natural Disaster Clearance will be conducted on all selected applicants to validate the timely submission of tax returns and payments.
It is a requirement that all Revenue employees must adhere to all tax laws of the State of Louisiana.
LA R.
S.
15:
587.
5, 587.
6 and the IRS require the Louisiana Department of Revenue to conduct a criminal history records check of a prospective employee who will access federal tax information to perform job duties.
Any applicant who receives and accepts a conditional offer of employment will require a completed criminal history records check prior to his or her first day of work.
Qualifications MINIMUM
Qualifications:
Four years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments.
Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from an accredited college or university.
Job Concepts Function of Work:
To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a classified/unclassified executive or high-ranking classified administrator.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.
Examples of Work Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.
Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Baton Rouge, LA Baton Rouge, LA $2,978 - $5,843 a month $2,978 - $5,843 a month 16 hours ago 16 hours ago 16 hours ago Supplemental Information The Louisiana Department of Revenue (LDR) is responsible for fairly and efficiently collecting state tax revenues to fund public services, to regulate charitable gaming and the sale of alcoholic beverage and tobacco, and to support state agencies in the collection of overdue debts.
Collectively, each program, unit, division and group work together to provide the core services to taxpayers of the State of Louisiana and stakeholders of the agency.
LDR is comprised of the following groups:
Tax Collection, Charitable Gaming, Alcohol and Tobacco Control (ATC), Debt Recovery and Louisiana Tax Free Shopping Commission.
The Criminal Investigations Division (CID) is LDR'S primary criminal tax enforcement unit.
Its function is to review alleged violations of the tax laws, to investigate those violations, and to recommend criminal prosecutions as warranted.
CID also investigates alleged criminal violations and serious misconduct by LDR employees.
In carrying out its role to identify willful noncompliance with the state's tax laws, CID relies on referrals from other divisions, as well as information from other governmental agencies and the public.
CID is also responsible for detecting and preventing fraudulent activity within the state's integrated software for return and payment processing.
ABOUT THIS POSITION:
The Administrative Assistant will serve as Secretary/Confidential Assistant to the Director of Criminal Investigations and will assist Division Director in compiling and preparing monthly, quarterly and annual reports on production, performance indicators, equipment needs, budget requests, personnel needs, forms and other miscellaneous projects and programs.
Duties include, but are not limited to:
Provide administrative and support functions for the Criminal Investigations Division, including but not limited to the following:
Maintain and update personnel records; perform all payroll duties including file maintenance, record retention leave reconciliation charge backs, and prepares payroll system report.
Maintain adequate inventory of all office supplies and forms; prepare,/route supply and form requisitions; complete purchase requisitions for approval of director and forward to proper Official for signature, maintain property control inventory routing necessary forms for transfer and/or surplus of property in compliance with policy and procedures.
Serve as liaison to other divisions within the department and to the public.
Answer and screen incoming CID telephone calls providing assistance and/or routing to appropriate division or department personnel.
Answer CID telephone calls and provide information to taxpayers regarding the status of their tax account.
Receives, open, sort and distribute mail to the appropriate personnel or division and make copies and scan division correspondence into DELTA for review.
Set up interviews for new positions.
Schedule appointments and meetings.
Assist with making travel arrangements for Division Director and other division members.
Proofread travel expense reports.
Maintain inventory of CID badges (shield).
Maintain appropriate confidentiality of all division information.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:
The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively:
The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability:
The ability to accept ownership for your actions, behaviors, performance, and decisions.
How to Apply:
No Civil Service test score is required in order to be considered for this vacancy.
Please click on the below links to learn more about this position.
Administrative Assistant 5 Note regarding the advertised pay range:
The maximum amount listed is the maximum salary a person can make while in this title and NOT the maximum amount we are allowed to pay a new hire.
To view other vacancies at the Louisiana Department of Revenue, please click here.
Applications will be rejected if the applicant fails to meet the minimum qualifications, submits an incomplete application or fails to apply by the closing date of the announcement.
Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment.
The selected candidate will be required to submit original documentation upon hire.
To apply for this vacancy, click on the Apply link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.
Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.
Applications may be rejected if incomplete.
For further information about this vacancy contact:
Jennifer Duncan Louisiana Department of Revenue Human Resources Division P.
O.
Box 66378 Baton Rouge, LA 70896 email protected The Louisiana Department of Revenue is an Equal Opportunity Employer.
Louisiana is a State as A Model Employer for People with Disabilities.
VACANCY INFORMATION:
This posting may be used to fill vacancies in other divisions available within the Louisiana Department of Revenue within 90 days of the closing date.
This position may be filled as a:
Probational Appointment Job Appointment Promotion (open to all statewide classified and agency wide permanent status employees) Detail to Special Duty Current permanent status classified state employees may be required to accept a Probational appointment if selected.
If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.
This position will be domiciled in East Baton Rouge Parish.
Applicants must select this parish on their application to indicate that they are available to work in the parish of this vacancy.
A Tax and Natural Disaster Clearance will be conducted on all selected applicants to validate the timely submission of tax returns and payments.
It is a requirement that all Revenue employees must adhere to all tax laws of the State of Louisiana.
LA R.
S.
15:
587.
5, 587.
6 and the IRS require the Louisiana Department of Revenue to conduct a criminal history records check of a prospective employee who will access federal tax information to perform job duties.
Any applicant who receives and accepts a conditional offer of employment will require a completed criminal history records check prior to his or her first day of work.
Qualifications MINIMUM
Qualifications:
Four years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments.
Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from an accredited college or university.
Job Concepts Function of Work:
To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a classified/unclassified executive or high-ranking classified administrator.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.
Examples of Work Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.
Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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