ADMINISTRATIVE ASSISTANT 5
3.
4 Baton Rouge, LA Baton Rouge, LA $2,978 - $5,843 a month $2,978 - $5,843 a month 2 days ago 2 days ago 2 days ago Supplemental Information Louisiana is a State as a Model Employer for People with Disabilities.
One (1) job vacancy located in the Admin - Legal Division of the Secretary of State, Essen Lane, Baton Rouge.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:
The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively:
The ability to relay information correctly and appropriately to connect people and ideas.
Managing Resources:
The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Acting with Ethics and Integrity:
The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change:
The ability to adjust plans, expectations, and behaviors in response to change.
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.
Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.
Applications may be rejected if incomplete.
For further information about this vacancy contact:
Ashley Rathcke, HR Specialist Secretary of State Nancy Landry Human Resource Division P.
O.
Box 94125 Baton Rouge, LA 70804-9125 email protected Qualifications MINIMUM
Qualifications:
Four years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments.
Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from an accredited college or university.
Job Concepts Function of Work:
To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a classified/unclassified executive or high-ranking classified administrator.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.
Examples of Work Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.
Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
4 Baton Rouge, LA Baton Rouge, LA $2,978 - $5,843 a month $2,978 - $5,843 a month 2 days ago 2 days ago 2 days ago Supplemental Information Louisiana is a State as a Model Employer for People with Disabilities.
One (1) job vacancy located in the Admin - Legal Division of the Secretary of State, Essen Lane, Baton Rouge.
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Accepting Direction:
The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively:
The ability to relay information correctly and appropriately to connect people and ideas.
Managing Resources:
The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.
Acting with Ethics and Integrity:
The ability to be consistent, honest, and a trustworthy steward of State resources.
Adapting to Change:
The ability to adjust plans, expectations, and behaviors in response to change.
No Civil Service test score is required in order to be considered for this vacancy.
Applicants are responsible for checking the status of their application to determine where they are in the recruitment process.
Further status message information is located under the Information section of the Current Job Opportunities page.
Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application.
Applications may be rejected if incomplete.
For further information about this vacancy contact:
Ashley Rathcke, HR Specialist Secretary of State Nancy Landry Human Resource Division P.
O.
Box 94125 Baton Rouge, LA 70804-9125 email protected Qualifications MINIMUM
Qualifications:
Four years of experience in which clerical work was a major duty.
SUBSTITUTIONS:
Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.
Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.
College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.
NOTE:
Business or technical school training with less than completion will only be credited in six month increments.
Similarly, college training will only be credited in 15 semester hour increments.
NOTE:
Any college hours or degree must be from an accredited college or university.
Job Concepts Function of Work:
To serve as the special assistant to a classified/unclassified executive or high-ranking classified administrator.
Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.
Level of Work:
Advanced.
Supervision Received:
General from a classified/unclassified executive or high-ranking classified administrator.
Supervision Exercised:
May supervise 1-2 lower-level personnel.
Location of Work:
May be used by all state agencies.
Job Distinctions:
Differs from Administrative Assistant 4 by the presence of responsibility for serving as special assistant to a classified/unclassified executive or a high-ranking classified administrator.
Differs from Administrative Assistant 6 by the absence of responsibility for serving as the confidential executive assistant to the unclassified Secretary, Deputy Secretary, Undersecretary, Assistant Secretary, or equivalent high-level classified/unclassified executive of a major state department.
Examples of Work Relieves the executive of a variety of administrative matters by assuming delegated authority in assigned areas.
Performs and supervises administrative support activities such as maintaining files and central records, printing and duplicating services, security, purchasing of supplies and equipment, warehousing, and preparation of payroll and personnel records.
Serves as executive support to department advisors and decision-makers, including administrators and boards/committees.
Reviews correspondence and receives telephone calls related to the most sensitive and confidential matters and determines appropriate action to be taken.
Interprets departmental policies and procedures for staff members and the general public.
Conducts and/or supervises special projects, such as organizing charity drives or coordinating facility maintenance.
Collects and compiles budgetary data for monitoring funds and staffing levels.
Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May serve as backup for experienced-level professional duties, such as procurement, accounting, etc.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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